After Certinia and Expensify are connected, head to Settings > Workspaces > [Workspace Name] > Connections > Certinia > Configure to configure the export, coding, and advanced settings for the connection.

Step 1: Configure Export Settings

Preferred Exporter

The preferred exporter is the user who will be the main exporter of reports. This person will receive the notifications for errors.

Payable Invoice Status and Date

Reports can be exported as Complete or In Progress, using the date of last expense, submitted date, or exported date.

Reimbursable and non-reimbursable exports

Both reimbursable and non-reimbursable reports are exported as payable invoices (FFA) or expense reports (PSA/SRP). If you have both Reimbursable and Non-Reimbursable expenses on a single report, Expensify will create a separate payable invoice/expense report for each type.

Default Vendor (FFA)

Choose from the full list of vendors from your Certinia FFA account. The amount will be applied to the non-reimbursable payable invoices.

Step 2: Configure Coding Settings

Company

Select which FinancialForce company to import from/export to.

Chart of Accounts (FFA)

Prepaid Expense Type and Profit & Loss accounts are imported to be used as categories on each expense.

Expense Type GLA Mappings (PSA/SRP)

Your Expense Type GLA Mappings are enabled in Expensify to use as categories on each expense when using both PSA and SRP; however, PSA will not import or export categories, while SRP will.

Dimensions (FFA)

We import four dimension levels and each has three options to select from:

• Do not map: FinancialForce defaults will apply to the payable invoice, without importing it into Expensify
• Tags: These are shown in the Tag section of your workspace, and employees can select them on each expense created
• Report fields: These will show in the Reports section of your workspace. Employees can select one to be applied at the header level, i.e., the entire report.

Projects, Assignments, or Projects & Assignments (PSA/SRP)

These can be imported as tags with Milestones being optional. When selecting to import only projects, we will derive the account from the project. If an assignment is selected, we will derive both the account and project from the assignment.

Note: If you are using a project without an assignment, the box Allow Expenses Without Assignment must be checked on the project in FinancialForce.

Tax

Import tax rates from Certinia to apply to expenses.

Step 3: Configure Advanced Settings

Auto Sync

Auto Sync in Certinia performs daily updates to your coding. Additionally, it automatically exports reports after they receive final approval. For Non-Reimbursable expenses, syncing happens immediately upon final approval of the report. In the case of Reimbursable expenses, syncing occurs as soon as the report is reimbursed or marked as reimbursed.

Export tax as non-billable

When exporting Billable expenses, this dictates whether you will also bill the tax component to your clients/customers.

Multi-Currency in Certinia PSA/SRP

When exporting to Certinia PSA/SRP, if employees are submitting expenses in more than one original currency, you may see up to three different currencies on the expense report in Certinia.

• Summary Total Reimbursement Amount: this currency is derived from the currency of the project selected on the expense.
• Amount field on the Expense line: this currency is derived from the Expensify workspace default report currency.
• Reimbursable Amount on the Expense line: this currency is derived from the currency of the resource with an email matching the report submitter.